DM Transaction Attachments

Finance Silvertrek

Created Jan 16, 2024

DM Transaction Attachments

37

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Things you need:

41 Steps

-The receipt downloaded

-AP Vendor Drill Down

-DM Transaction Attachments

1

First - verify your company is correct IF you have multiple

First - verify your company is correct IF you have multiple
2

Go into the Document Management Module

Go into the Document Management Module
3

Document Management> Programs

Document Management> Programs
4

Document Management>Programs> DM Transaction Attachments

Document Management>Programs> DM Transaction Attachments
5

Double Click DM Transaction Attachments to open the program

Double Click DM Transaction Attachments to open the program
6

Click into Transaction Type: F4 to select the Transaction Type

Click into Transaction Type: F4 to select the Transaction Type
7

Our receipt is for an AP Transaction so this is what we will select.

Our receipt is for an AP Transaction so this is what we will select.
8

Once you have selected select OK

Once you have selected select OK
9

Select Refresh Filters

Select Refresh Filters
10

You will need the exact information of the Column Descriptions and manually enter this into the filter value.We are going to pull our AP Vendor Drilldown Report to fill in the information needed in this case.

You will need the exact information of the Column Descriptions and manually enter this into the filter value.

We are going to pull our AP Vendor Drilldown Report to fill in the information needed in this case.
11

Select Accounts Payable>Reports>AP Vendor Drilldown

Select Accounts Payable>Reports>AP Vendor Drilldown
12

Double on AP Vendor Drilldown

Double on AP Vendor Drilldown
13

Press F4 to open the window and select the correct vendor.

Press F4 to open the window and select the correct vendor.
14

Type * and the name you're pulling up Credit Card Vendors are 9000+Cash/Check Vendors are below 9000

Type * and the name you're pulling up 
Credit Card Vendors are 9000+
Cash/Check Vendors are below 9000
15

Select the month the transition was entered (you can a couple months before as well in case you want to verify)

Select the month the transition was entered (you can a couple months before as well in case you want to verify)
16

Verify the beginning and ending month are correct

Verify the beginning and ending month are correct
17

Open transactions is if you want open transactions only (we are attaching to one that has been processed so hit the space bar or use your mouse to unselect)

Open transactions is if you want open transactions only (we are attaching to one that has been processed so hit the space bar or use your mouse to unselect)
18

Include Unapproved Invoices is if you want ALL invoices, not needed in this case. Press tab or use your mouse to select or unselect)

Include Unapproved Invoices is if you want ALL invoices, not needed in this case. Press tab or use your mouse to select or unselect)
19

This is the main format I always use to make sure we have everything so that I can make sure I have the full report (this is a preference)

This is the main format I always use to make sure we have everything so that I can make sure I have the full report (this is a preference)
20

Select Preview

Select Preview
21

Click the gray vendor number to go into your drilldown

Click the gray vendor number to go into your drilldown
22

Click posted invoices to go into the posted invoices of your drilldown

Click posted invoices to go into the posted invoices of your drilldown
23

Find the invoice that matches your receipt you need to attach, verify correct amounts, dates, etc.

Find the invoice that matches your receipt you need to attach, verify correct amounts, dates, etc.
24

Verify the correct invoice & amount and go into your drilldown of this invoice.

Verify the correct invoice & amount and go into your drilldown of this invoice.
25

Take the reference and enter the information in DM Transaction Attachments

*reference select the purple line number if you ever want full coding of something in reference. This is a great resource for auto pay and recurring payments.

Take the reference and enter the information in DM Transaction Attachments
26

Manually enter the exact information into AP Reference

Manually enter the exact information into AP Reference
27

Take the transaction number and enter it into AP Transaction

Take the transaction number and enter it into AP Transaction
28

Once this information has been entered select Refresh Results

Once this information has been entered select Refresh Results
29

Double click into the results to attach your document to your invoice

Double click into the results to attach your document to your invoice
30

Select the Add button

Select the Add button
31

Select Browse to find your document.

Select Browse to find your document.
32

Double click your receipt to pull into the Attachment Detail Form

Double click your receipt to pull into the Attachment Detail Form
33

Next type in the description of what the added document is

Next type in the description of what the added document is
34

Go into Attachment Type and press F4

Go into Attachment Type and press F4
35

Select the attachment type, this is for an AP Invoice so we will select AP Invoice

Select the attachment type, this is for an AP Invoice so we will select AP Invoice
36

Once selected, press the OK button

Once selected, press the OK button
37

When you have all filled out select the OK button

When you have all filled out select the OK button
38

Hit the red X button in the upper right hand corner to exit

Hit the red X button in the upper right hand corner to exit
39

Verify that the paperclip symbol has a blue circle next to it, this shows us there is now an attachment.

Verify that the paperclip symbol has a blue circle next to it, this shows us there is now an attachment.
40

Go into File & Close to close the window

Go into File & Close to close the window
41

Congratulations you have completed "DM Transaction Attachments"

Congratulations you have completed "DM Transaction Attachments"
Well done!
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