Bullhorn: Converting a Tearsheet to a Distribution List

DeWinter Admin

Created Aug 29, 2023

Bullhorn: Converting a Tearsheet to a Distribution List

Overview

This article explains how to convert a Tearsheet to a distribution list. Tearsheet is the default name used in Bullhorn. Your database may use a different name such as Hotlists. Your Bullhorn administrator has control over the name of this entity by going to Menu -> Admin -> Entity Titles -> Shortlist.

Why do I need to convert a Tearsheet to a Distribution List?

You only need to do this when you want to mass email individuals from within Bullhorn. A mass mailing sent out of Bullhorn can only be sent to up to 500 recipients at once.

If you use a Tearsheet, the message may fail to send if any individual on the Tearsheet has missing or incomplete email addresses. If the message fails to send, you will need to re-customize your mass mailing. You will not receive a list of the specific records that prevented the message from being sent.

If anyone on the distribution list doesn’t have a valid email address, Bullhorn will automatically remove them as a recipient.

Steps to Convert a Tearsheet to a Distribution List

Distribution Lists should not contain more than 500 recipients. If your Tearsheet consists of more than 500 records, you will need to make a Distribution List for each block of 500.

For example, if your Tearsheet consists of 2000 individuals then you will need four separate Distribution Lists.

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    a

Bullhorn

7 Steps
1

Click on Menu

Click on Menu
2

Click on Tearsheets

Click on Tearsheets
3

Click on the Tearsheet you would like to convert

Click on the Tearsheet you would like to convert
4

Change the drop-down to show 500 per page.

Change the drop-down to show 500 per page.
5

Select the Select all Checkbox

Select the Select all Checkbox
6

Click on 500 SELECTED

Click on 500 SELECTED
7

Choose Add to Distribution ListSave

Choose Add to Distribution List
Save
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