Supervisor's Guide: How to Review, Approve, or Deny Employee Absence Requests
This job aid provides NC State managers and supervisors instructions to review and approve leave requests submitted by their direct reports via Manager Self Service in MyPack Portal (http://mypack.ncsu.edu)
NAVIGATE TO ABSENCES FROM THE EMAIL NOTIFICATION
1. Review the absence request submission email notification and use the link at the bottom of the email notification to navigate to the absence request.
The following leave requests automatically generate an email notification to the employee's supervisor when they submit the leave request: Annual Leave, Sick Leave
NAVIGATE TO ABSENCES VIA WOLFTIME MANAGER
2. Login to MyPack Portal using a web browser (http://mypack.ncsu.edu).
Navigate to MyPack Portal (http://mypack.ncsu.edu) and select the NC State Students/Faculty/Staff Campus affiliation to sign in using your Unity ID and password.
3. Change the Homepage
Upon login to MyPack Portal, most users land on the Employee Self Service (ESS) homepage.
To change to the Manager Self Service Homepage, click on the drop down menu on the top left of the banner and select the Manager Self Service (MSS) homepage
4. Select the Manager Self Service homepage from the dropdown list
5. Click on the WolfTime Manager tile
This will open the WolfTime Manager page.
6. From the WolfTime Manager page, click on the Approve Absence Requests option to view absence requests
The WolfTime Manager page displays the Employee Timesheet view by default. To continue, supervisors must navigate to the Approve Absence Requests option.
REVIEW/UPDATE SEARCH CRITERIA
7. Review and update the Search criteria to review list of leave requests - then select the checkbox on the leave request to be approved.
By default, this page will display leave requests in the "My Pendings" workflow state for 6 months (+ and—3 months from today's date).
Supervisors can update the search criteria to view other leave requests that do not meet this default search criteria.
FORECAST LEAVE BALANCES
Before approving or denying a leave request, Supervisors must forecast the leave balance to confirm that the employee has enough leave accruals to use against the leave request.
If the employee has enough leave balance to cover this leave request, the forecast results will be “ELIGIBLE”.
If the employee does not have enough leave balance to cover this leave request, the forecast results will be “INELIGIBLE".
8. Click on the Forecast button to forecast the leave request.
A pop-up will appear if the absence is not eligible, but Eligibility status can also be verified by navigating to the Forecast tab.
9. Add Approval Comments
TO APPROVE: If the request is Eligible, Supervisors can approve the leave request. Comments can be added before approving a leave request.
TO DENY: If the request is Ineligible, the Supervisor may choose to deny it for reasons including an ineligible leave forecast. Comments are required when denying a leave request.
APPROVE OR DENY
10. To approve, click the Approve button
11. To deny, click the Deny button
12. On the confirmation box, click on Yes to continue with absence approval.
In this example, the leave request was approved.
13. On the approval confirmation pop-up box, click on OK
14. Confirm that Status is updated to Approved
WHAT HAPPENS NEXT?
The employee will receive email confirmation that their request has been approved or denied.
The absence balances will be updated after the update process executes overnight after the approval/denial.