Supervisor's Guide: How to Review, Approve, or Deny Employee Absence Requests
RW

Rashi Waghray

Created Jun 08, 2024

Supervisor's Guide: How to Review, Approve, or Deny Employee Absence Requests

This job aid provides NC State managers and supervisors instructions to review and approve leave requests submitted by their direct reports via Manager Self Service in MyPack Portal (http://mypack.ncsu.edu)

134

#

NAVIGATE TO ABSENCES FROM THE EMAIL NOTIFICATION

1 Step
1

Review the absence request submission email notification and use the link at the bottom of the email notification to navigate to the absence request.

The following leave requests automatically generate an email notification to the employee's supervisor when they submit the leave request: Annual Leave, Sick Leave

Review the absence request submission email notification and use the link at the bottom of the email notification to navigate to the absence request.

#

NAVIGATE TO ABSENCES VIA WOLFTIME MANAGER

5 Steps
2

Login to MyPack Portal using a web browser (http://mypack.ncsu.edu).

Navigate to MyPack Portal (http://mypack.ncsu.edu) and select the NC State Students/Faculty/Staff Campus affiliation to sign in using your Unity ID and password.

Login to MyPack Portal using a web browser (http://mypack.ncsu.edu).
3

Change the Homepage

  • Upon login to MyPack Portal, most users land on the Employee Self Service (ESS) homepage.

  • To change to the Manager Self Service Homepage, click on the drop down menu on the top left of the banner and select the Manager Self Service (MSS) homepage

Change the Homepage
4

Select the Manager Self Service homepage from the dropdown list

Select the Manager Self Service homepage from the dropdown list
5

Click on the WolfTime Manager tile

This will open the WolfTime Manager page.

Click on the WolfTime Manager tile
6

From the WolfTime Manager page, click on the Approve Absence Requests option to view absence requests

The WolfTime Manager page displays the Employee Timesheet view by default. To continue, supervisors must navigate to the Approve Absence Requests option.

From the WolfTime Manager page, click on the Approve Absence Requests option to view absence requests

#

REVIEW/UPDATE SEARCH CRITERIA

1 Step
7

Review and update the Search criteria to review list of leave requests - then select the checkbox on the leave request to be approved.

By default, this page will display leave requests in the "My Pendings" workflow state for 6 months (+ and—3 months from today's date).

Supervisors can update the search criteria to view other leave requests that do not meet this default search criteria.

Review and update the Search criteria to review list of leave requests - then select the checkbox on the leave request to be approved.

#

FORECAST LEAVE BALANCES

2 Steps

Before approving or denying a leave request, Supervisors must forecast the leave balance to confirm that the employee has enough leave accruals to use against the leave request.

  • If the employee has enough leave balance to cover this leave request, the forecast results will be “ELIGIBLE”.

  • If the employee does not have enough leave balance to cover this leave request, the forecast results will be “INELIGIBLE".

8

Click on the Forecast button to forecast the leave request.

A pop-up will appear if the absence is not eligible, but Eligibility status can also be verified by navigating to the Forecast tab.

Click on the Forecast button to forecast the leave request.
9

Add Approval Comments

TO APPROVE: If the request is Eligible, Supervisors can approve the leave request. Comments can be added before approving a leave request.

TO DENY: If the request is Ineligible, the Supervisor may choose to deny it for reasons including an ineligible leave forecast. Comments are required when denying a leave request.

Add Approval Comments

#

APPROVE OR DENY

5 Steps
10

To approve, click the Approve button

To approve, click the Approve button
11

To deny, click the Deny button

To deny, click the Deny button
12

On the confirmation box, click on Yes to continue with absence approval.

In this example, the leave request was approved.

On the confirmation box, click on Yes to continue with absence approval.
13

On the approval confirmation pop-up box, click on OK

On the approval confirmation pop-up box, click on OK
14

Confirm that Status is updated to Approved

Confirm that Status is updated to Approved

#

WHAT HAPPENS NEXT?

0 Steps

  • The employee will receive email confirmation that their request has been approved or denied.

  • The absence balances will be updated after the update process executes overnight after the approval/denial.

Well done!
Create how-to guides like this in a snap. Get Tango now.