Submitting a Panel Proposal for AJS 57th Annual Convention 2025
MA

Mary Arnstein

Created Mar 03, 2025

Submitting a Panel Proposal for AJS 57th Annual Convention 2025

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AJS 57th Annual Convention 2025

32 Steps
1

Log in to the submission portal (All Academic) to get started.

Only current members will be able to log in. You may need to join or renew by visiting https://myajs.associationforjewishstudies.org/default.aspx.

Note: It takes one hour for the membership system to sync with the submission system. (You'll need to wait approximately an hour between joining/renewing membership and submitting your proposal.)

You will use the same login credentials as you used to renew your membership.

Having issues? Contact Melinda Man.

Log in to the submission portal (All Academic) to get started.
2

OPTIONAL: View Single Paper Listing

If you have an incomplete session (eg a panel with only two papers), you may wish to click on View Single Paper Listing to see if any of the papers listed could be used to complete your session proposal. Should you find papers in the listing that complement your scholarship, reach out to the paper submitters and ask if they would like to be part of a panel. If they do, please ask them for the email address associated with their membership and for the All Academic Code/Proposal Code found on their individual paper confirmation. Reach out to Mary Arnstein if you have questions.

OPTIONAL: View Single Paper Listing
3

Search menu for Single Paper Listing tool (optional)

Once can search by division or title and/or can scroll through the papers on the list.

Search menu for Single Paper Listing tool (optional)
4

View full abstract of individual papers on the Single Paper Listing (optional)

This can help you determine if the paper is a good fit for an incomplete panel.

View full abstract of individual papers on the Single Paper Listing (optional)
5

Once you are ready/have the necessary participants and information to submit a session, click Submit or Edit a Proposal

Once you are ready/have the necessary participants and information to submit a session, click Submit or Edit a Proposal
6

Click on Submit a New Proposal

Click on Submit a New Proposal
7

Select the primary division to which your submission relates.

Select the primary division to which your submission relates.
8

Select the session format: panel, performance/scholarship, seminar, roundtable, or workshop

Please read through the requirements for each. Eg Seminar participants must submit their papers well in advance of the conference and will be scheduled in TWO session slots. Workshops are a new session format for groups who want to discuss resources, issues, skills, etc.

Select the session format: panel, performance/scholarship, seminar, roundtable, or workshop
9

The rest of the instructions are going to focus on panel submissions.

However, many of the steps are similar for the other session format types.

The rest of the instructions are going to focus on panel submissions.
10

Information you'll need to get started

As a session organizer, you'll need the name of the other participants, the session abstract, the session title, the individual paper titles, the individual paper abstracts, the name of the chair and/or respondent. (If you are using a paper from the Single Paper Listing, you'll need the author's willingness to be on your panel, the email address the author has listed in their membership profile, and the author's All Academic Code, which may also be referred to as Proposal Code.

11

Acknowledge that you have read and understood the submission eligibility requirements.

Acknowledge that you have read and understood the submission eligibility requirements.
12

Please complete the diversity statement"

Please complete the diversity statement"
13

Type the Session Title

Type the Session Title
14

Include the session abstract.

Remember, submissions will be evaluated based on adherence to the eligibility criteria (see above), methodology, originality, clarity of argument, and contribution to the field.

Include the session abstract.
15

Select keywords that relate to your session from the list.

Keywords will help audience members find and attend your session.

Select keywords that relate to your session from the list.
16

Select the panel's presentation language

Select the panel's presentation language
17

If your session crosses divisions, you may wish to choose a secondary division

If your session crosses divisions, you may wish to choose a secondary division
18

Click Accept and Continue to move on to the next screen

Click Accept and Continue to move on to the next screen
19

Add papers, chairs, respondents using these fields

Remember, all participants must be current AJS members. If you are unable to find a participant's name, it is likely that they need to update their membership status. Please ask the individual(s) to become AJS members or to renew.

Add papers, chairs, respondents using these fields
20

If a submitter on the Single Paper Listing has agreed to participate on your panel, put their All Academic Code (found in their submission and their submission confirmation email) in this field, along with the email address associated with their account.

Their paper title and abstract will be transferred into your submission.

If a submitter on the Single Paper Listing has agreed to participate on your panel, put their All Academic Code (found in their submission and their submission confirmation email) in this field, along with the email address associated with their account.
21

Add all (remaining) papers using this menu

Add all (remaining) papers using this menu
22

Add paper titles and abstracts for all papers included in the session you are organizing.

Remember, the paper presenters must be from more than one university/institution, must include at least one non-CIS male, must be from different career stages (eg not all grad students or not all senior scholars), and may not be an undergraduate.

Add paper titles and abstracts for all papers included in the session you are organizing.
23

Accept and continue

Accept and continue
24

Add the paper author's name.

Remember that all paper authors AND co-authors must be curent AJS members.

Add the paper author's name.
25

Add the author as a presenting author or co-author, using the buttons at right.

Add the author as a presenting author or co-author, using the buttons at right.
26

Click accept and continue and repeat steps until you have entered all paper presenters' information and added a chair, respondent etc.

Click accept and continue and repeat steps until you have entered all paper presenters' information and added a chair, respondent etc.
27

Add Papers.…

Add Papers.…
28

Add other participants (Chairs, Respondents, Discussants, etc.).

Add other participants (Chairs, Respondents, Discussants, etc.).
29

A/V request

Given the high cost of A/V, please know that we may not be able to honor all requests. A/V will not be available in all rooms.

A/V request
30

Click on Accept and Continue

Click on Accept and Continue
31

If you were not able to complete your submission, you can save it and finish it later.

You'll need to log in, click Submit or Edit a Proposal, find the proposal you need to edit, and resume your work. All edits must be made by the submission deadline!

Note: please don't worry about the text that says "Keywords: No Data Entered." Instead, please check to make sure that the words you selected relative to Time Period, Content, and Approach appear.

If you were not able to complete your submission, you can save it and finish it later.
32

Submission receipt (not pictured)

The last screen after you hit Save/Submit Proposal is a receipt, which will also be emailed to you. It is very likely that the receipt will contain text that says "Keywords: No Data Entered." Please disregard that text and, instead, please check to make sure that the words you selected relative to Time Period, Content, and Approach appear.

Well done!
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