Steps to Share Files on Google Drive

Use this method if you are leaving RCHK and have a new Google account.

Google

  1. 1. Go to drive.google.com for RCHK.

  2. 2. If the files you want to transfer are in My Drive, click on My Drive. If the files are in Shared Drive, jump to Step 22 (you can scroll or click on 22 on the left navigation bar).

    If the files you want to transfer are in My Drive, click on My Drive. If the files are in Shared Drive, jump to Step 22 (you can scroll or click on 22 on the left navigation bar).

  3. 3. Select the files or folders that you want to transfer.

    Select the files or folders that you want to transfer.

  4. 4. By holding SHIFT, clicking a start file/folder, then an end file/folder, you can select multiple files/folders at once.

    By holding SHIFT, clicking a start file/folder, then an end file/folder, you can select multiple files/folders at once.

  5. 5. Click on the Share icon.

    Click on the Share icon.

  6. 6. Enter the email address for your new school/personal account (where the files will go to).

    Enter the email address for your new school/personal account (where the files will go to).

  7. 7. Ensure the new account is an "Editor" and click "Share." The window will show you all the files/folders that you are about to share.

    Ensure the new account is an "Editor" and click "Share." The window will show you all the files/folders that you are about to share.

  8. 8. Google will warn you about sharing but click on "Share anyway"

    Google will warn you about sharing but click on "Share anyway"

  9. 9. Now move to your new Google Drive account. To do so, click on your RCHK account in the top right corner of the window.

    Now move to your new Google Drive account. To do so, click on your RCHK account in the top right corner of the window.

  10. 10. Click on your new Google account. You may have to "Add another account" and enter your new Google account details.

    Click on your new Google account. You may have to "Add another account" and enter your new Google account details.

  11. 11. In your new Google Drive account, click on "Shared with me"

    In your new Google Drive account, click on "Shared with me"

  12. 12. Find the files/folders that you want to transfer to your new Google account. Notice your RCHK account is the owner: you need to make a copy.

    Find the files/folders that you want to transfer to your new Google account. Notice your RCHK account is the owner: you need to make a copy.

  13. 13. Click on the files that you want to copy (you cannot copy entire folders). Again, you can hold SHIFT or COMMAND to select multiple files.

    Click on the files that you want to copy (you cannot copy entire folders). Again, you can hold SHIFT or COMMAND to select multiple files.

  14. 14. Click on the 3 vertical dots (More).

    Click on the 3 vertical dots (More).

  15. 15. Click on "Make a copy."

    Click on "Make a copy."

  16. 16. Once they are copied, notice the owner of the files is "me." Select the copies.

    Once they are copied, notice the owner of the files is "me." Select the copies.

  17. 17. You can now drag those files into My Drive on your new account.

    You can now drag those files into My Drive on your new account.

  18. 18. Now that you are the owner of the files and the originals are still intact, you can "Change who has access" and "Move" the files. Click "Move."

    Now that you are the owner of the files and the originals are still intact, you can "Change who has access" and "Move" the files. Click "Move."

  19. 19. If you click on My Drive for your new account and look at the file details...

    If you click on My Drive for your new account and look at the file details...

  20. 20. You will notice that your new account is the owner of the file(s).

    You will notice that your new account is the owner of the file(s).

  21. 21. You are all finished! If you have files that you want to transfer that are in a Shared Drive, keep reading below.

  22. 22. If the files you want to transfer are in Shared Drives, click on Shared drives in your RCHK account.

    If the files you want to transfer are in Shared Drives, click on Shared drives in your RCHK account.

  23. 23. Find the drive you want to share. Click on it.

    Find the drive you want to share. Click on it.

  24. 24. Click on "Manage members."

    Click on "Manage members."

  25. 25. Add the email address for your new Google account.

    Add the email address for your new Google account.

  26. 26. Ensure the new account is a "Manager."

    Ensure the new account is a "Manager."

  27. 27. Click on Share.

    Click on Share.

  28. 28. Click on Share anyway.

    Click on Share anyway.

  29. 29. Now move to your new Google Drive account. Click on your RCHK account in the top right corner of the window.

    Now move to your new Google Drive account. Click on your RCHK account in the top right corner of the window.

  30. 30. Click on your new Google account. You may have to "Add another account" and enter your new Google account details.

    Click on your new Google account. You may have to "Add another account" and enter your new Google account details.

  31. 31. Once your new Google Drive account opens, click on Shared drives.

    Once your new Google Drive account opens, click on Shared drives.

  32. 32. Now that you have added your new Google account as Manager, you can view and edit the RCHK shared drive. Find the folder/files you want and make copies. For instructions on making copies, see Step 13 above.

    Now that you have added your new Google account as Manager, you can view and edit the RCHK shared drive. Find the folder/files you want and make copies. For instructions on making copies, see Step 13 above.

  33. 33. Drag over your copies to My Drive on your new Google account.

    Drag over your copies to My Drive on your new Google account.

  34. 34. You are finished!