Sending a Rock E-Mail with BeePro

So you want to send an e-mail that looks professional? 🤔 You're in luck! With a little DIY Magic, The powerful design tools in BeePro meet the robust communication ability of Rock to help you send ✨ beautiful ✨ e-mails.

Ctk

  1. 1. Go to rock.ctk.church.

  2. 2. Click or hover over the wrench icon.

    Click or hover over the wrench icon.

  3. 3. Click on Data Views

    Click on Data Views

  4. 4. Select Your Campus

    Select Your Campus

  5. 5. Select Your Desired Data View

    NOTE: The Database Coordinator can help you create a new data view that will help you target the right audience!

    Select Your Desired Data View

  6. 6. Click the "New Communication" bubble on the right side of the screen.

    Click the "New Communication" bubble on the right side of the screen.

  7. 7. Click the checkbox to the left of the "Name" column to select the entire list.

    Click the checkbox to the left of the "Name" column to select the entire list.

  8. 8. Click "Next" in the bottom right corner.

    Click "Next" in the bottom right corner.

  9. 9. Add a name for your communication

    NOTE: This is for internal reference only and will not appear on your final e-mail.

    Add a name for your communication

  10. 10. Select your communication medium.

    NOTE: Most recipients have not defined a communication preference and will default to e-mail, however, you do have the option to send text messages. Please refrain from sending SMS to over 250 subscribers, unless approved.

    Select your communication medium.

  11. 11. Choose your send time.

    This will default to "Immediately", but will need to be approved by the Brand Director for recipient lists over 250.

    Choose your send time.

  12. 12. If needed, define your sending time, and click "Save".

    If needed, define your sending time, and click "Save".

  13. 13. Confirm these details are correct and click "Next".

    Confirm these details are correct and click "Next".

  14. 14. Select the "BeePro Wizard" template.

    NOTE: This is important to ensuring your communication is properly formatted.

    Select the "BeePro Wizard" template.

  15. 15. Enter Your Ministry or Campus Name in the "From Name" field.

    E-mails are far more recognizable coming from a campus or ministry than from a staff person or volunteer. "i.e. CTK Kids" vs. "John Smith".

    Enter Your Ministry or Campus Name in the "From Name" field.

  16. 16. Enter a ministry e-mail in the "From Address" field.

    Again, it's best practice that your e-mail comes from a campus or ministry e-mail, unless you need replies to come directly to a specific individual.

    Enter a ministry e-mail in the "From Address" field.

  17. 17. Type a Subject Line That Will Capture Your Readers Attention

    Type a Subject Line That Will Capture Your Readers Attention

  18. 18. Confirm these details are correct and click "Next".

    Confirm these details are correct and click "Next".

  19. 19. Find your communication in BeePro, and click "Edit".

    Find your communication in BeePro, and click "Edit".

  20. 20. When you've finished editing your communication, click "Exit".

    When you've finished editing your communication, click "Exit".

  21. 21. Click the pencil icon to edit the preheader.

    This is the 1-2 sentence text that appears just below the subject line in your reader's inbox.

    Click the pencil icon to edit the preheader.

Beefree

  1. 22. Enter your preheader text.

    NOTE: You don't need to enter anything in the UTM fields.

    Enter your preheader text.

  2. 23. Click on "Save" to finish.

    Click on "Save" to finish.

  3. 24. Now, you're ready to bring your e-mail into Rock! Click on "Export".

    Now, you're ready to bring your e-mail into Rock! Click on "Export".

Beefree

  1. 25. Click on "Copy the HTML…"

    Click on "Copy the HTML…"

  2. 26. Click "Copy the HTML Code"

    Click "Copy the HTML Code"

  3. 27. Go back to your Rock E-Mail

  4. 28. Highlight "Add Your Code Here", Delete, and paste your Bee Pro e-mail here.

    Highlight "Add Your Code Here", Delete, and paste your Bee Pro e-mail here.

  5. 29. Send a test e-mail before finalizing your communication.

    Send a test e-mail before finalizing your communication.

Ctk

  1. 30. Enter the e-mail you'd like to send a test communication to.

    NOTE: You can send a test communication to multiple people at once – just separate their e-mails with a comma. (i.e. "yourname@ctk.church,theirname@ctk.church")

    Enter the e-mail you'd like to send a test communication to.

  2. 31. Click on "Send Test".

    Click on "Send Test".

  3. 32. When your communication is ready, click "Next"

    If you need to make edits to your e-mail, return to BeePro to make your edits and repeat steps 22-28.

    When your communication is ready, click "Next"

  4. 33. Confirm your communication details, and click "Send"! 📨

    Confirm your communication details, and click "Send"! 📨