Responsible Individual's Response Process for Open Findings

Environment Health Safety

Created Sep 13, 2024

Responsible Individual's Response Process for Open Findings

This guide provides instructions on how to respond to an inspection with two open findings.

In this scenario, Joe Bruin's laboratory space has been inspected, and Joe logs into EHSA to update the Safety Specialist on the actions taken to address both findings.

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EHSA Menu

11 Steps
1

To respond to inspection findings log into EHSA and from the homepage, select the "Safety Inspections" icon.

To respond to inspection findings log into EHSA and from the homepage, select the "Safety Inspections" icon.
2

Click on Finding Information Response

Here you see a count of all your open findings

Click on Finding Information Response
3

Click on the "Edit Response" button to provide an update on a finding.

Notice that this inspection has two findings that Joe Bruin has to respond to.

Click on the "Edit Response" button to provide an update on a finding.

RESPONDING TO 1/2 FINDINGS

4

You can read the description of the findings and recommendations to understand the actions that need to be taken. Your inspector may ask that you attach photos documenting that a finding has been resolved. Please use the buttons shown below to upload a photo.

You can read the description of the findings and recommendations to understand the actions that need to be taken. 

Your inspector may ask that you attach photos documenting that a finding has been resolved. Please use the buttons shown below to upload a photo.
5

Towards the bottom of the "Finding Information" page please add a message to your EH&S specialist into the "Response Notes" field.

Towards the bottom of the "Finding Information" page please add a message to your EH&S specialist into the "Response Notes" field.
6

Please enter a response date by clicking on the Calendar icon near the "Response Date" field and then selecting the appropriate date from the calendar as seen below.

Please enter a response date by clicking on the Calendar icon near the "Response Date" field and then selecting the appropriate date from the calendar as seen below.
7

Click on the "Completed By" field and enter the appropriate name. EH&S may contact this individual if additional information is needed. Next, select "Save and View Next" to continue responding to the next finding.

When you click on "Save and View Next" the system triggers an email notification to your Safety Specialist.

Click on the "Completed By" field and enter the appropriate name. EH&S may contact this individual if additional information is needed.  Next, select "Save and View Next" to continue responding to the next finding.

RESPONDING TO 2/2 FINDINGS

8

Click on Save and View Next

Click on Save and View Next
9

For the second finding, the recommendation requires that you submit an FSR to Facilities. In this scenario, the responsible individual is notifying their Safety Specialist that the FSR has been submitted.

For the second finding, the recommendation requires that you submit an FSR to Facilities. In this scenario, the responsible individual is notifying their Safety Specialist that the FSR has been submitted.
10

Enter the response date and who is completing the response. The final step is to select "Submit to Inspector".

Once you click on "Submit to Inspector", the system generates a summary email of all your responses to your Safety Specialist.

Enter the response date and who is completing the response. The final step is to select "Submit to Inspector".
11

Click on OK

Click on OK
Well done!
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