Nelson Library

Created Oct 05, 2023

Moving an existing item to a new record in Accessit

From My Catalog, Select "Actions"

Select "Cataloging" > "Automated cataloging (via lookup)"

Click "Continue"

Change the dropdown box to "Record No."

"Record No." = OCLC number

Tick the "Auto Assign" box

Enter the OCLC number and press "Enter"

Enter as many OCLC numbers as you need to

Click "Process All"

Untick the "Create copies for these MARC records" box

Wait while the records process

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Moving Copies

8 Steps

Open your new resource record

Select "Actions"

Select "Move a Copy to this Resource"

Enter the book's library barcode and press "Enter"

Select "Move"

Select "OK"

Select "OK" again

Select "YES"

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Updating Resource Information

8 Steps

Change the shelf location to the one you determined on your worksheet

If there is more than one copy you've moved to this record, make sure the resource Shelf Location is NOT 220.7; enter the shelf location from 221-228 instead. Only enter a 220.7 shelf location here if this is the record for the only copy of the newest edition.

Make sure the resource Type is set to "Non-Fiction (General Collection)"

EXCEPTION: If we own only one copy of the most recent edition, this should instead be set to "Reference".

Verify the Series is present/correct and has a volume number

Make sure the volume number is written as "v. 05", using a zero before the numbers 1-9. This will help make sure the numbers sort correctly.

Open the copy you moved to the resource

Erase the override shelf location

If this copy is the one designated as the "R 220.7" copy, enter the copy's full shelf location here and then change the "Override Type" to "Reference".

Tick the "Print Barcode" box

Tick the "In Process" box

Change the physical book's shelf location

Inside the back cover, use white-out tape to cover the old shelf location and neatly write the new shelf location.

Well done!

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