How to create an Event for Competition entries
RW

Russell Weatherburn

Created Feb 09, 2024

How to create an Event for Competition entries

189

Log into your client portal

1

Click on Sign in

Click on Sign in
2

Click on events

Click on events
3

Click on Add event

Click on Add event

Ensure that your Event name matches the calendar entry

4

Enter a Name for your event

Enter a Name for your event
5

Select the primary venue that your event will be held at

Select the primary venue that your event will be held at
6

Select the correct Category for your event.

Category descriptions can be found at https://www.squashaus.com.au/mysquash/mysquashaus-definitions/ under the Events section.

Select the correct Category for your event.
7

Add in your Event start date (and time)

Add in your Event start date (and time)
8

Add in your Event end date (and time)

Add in your Event end date (and time)
9

Check Show attendee list

This is recommended to let people know who else is attending.

Check Show attendee list
10

Add in a preview text for your home page.

Add in a preview text for your home page.
11

Enter in the description of your Event

This will appear on the Event page before a member registers.

Enter in the description of your Event
12

Click on Save details

Click on Save details
13

Click on Registration options

Click on Registration options
14

Check Allow people to register for this event

Check Allow people to register for this event
15

Select "Members only"

To ensure that the Whole of Sport capability is available, the event has to be Members only.

Select "Members only"
16

Check Allow whole-of-sport registration

All Squash Australia sanctioned events should be available for whole-of-sport registration.

Check Allow whole-of-sport registration
17

Select your registration opening date (and time)

For AJST events, please review the AJST Policy. For other events check your local policy for registration timelines

Select your registration opening date (and time)
18

Select your Registrations closing date (and time)

For AJST events, please review the AJST Policy. For other events check your local policy for registration timelines

Select your Registrations closing date (and time)
19

Check Members can only register once

Check Members can only register once

Note: If you leave this blank the standard Terms of registration from your Event settings will be displayed

20

Enter in your Terms of registration

This could also say "Event Waiver" - you can change this in your Event-> settings

Enter in your Terms of registration
21

Enter in email confirmation content

Enter in email confirmation content
22

Enter in an email address to have registration notifications

Note the comment that registration notifications will be sent to the email in Settings and any other email address you enter here

Enter in an email address to have registration notifications
23

Click on Save details

Click on Save details

Additional fields are optional, however can give you more information about your entrants

24

Click on Additional fields

Click on Additional fields
25

Click on Add additional field

Click on Add additional field
26

Type in a field name

This is an example only.

Type in a field name
27

Select your desired field type

Select your desired field type
28

Select either Optional or Mandatory

Select either Optional or Mandatory
29

Click on Save details

Click on Save details
30

Click on Payment & registrations

Click on Payment & registrations

To enable the different Registration Types, the event has to accept payments.

31

Check This event accepts payment

Check This event accepts payment

It is highly recommended to take payment through the system, rather than manually chasing payments.

32

Check Make payment mandatory with registration

Check Make payment mandatory with registration
33

To limit the number of grades a player can enter, put a value in here

To limit the number of grades a player can enter, put a value in here

If you want to allow members to enter multiple divisions, you can cap the cost with these options

34

Allow 2 registrations per order, and make a maximum registration spend cap

Allow 2 registrations per order, and make a maximum registration spend cap
35

Enter the correct eligibility age restrictions in

For all AJST events this MUST be set to the last day of the event

Enter the correct eligibility age restrictions in
36

Select the specific date

Select the specific date
37

Click on Save details

Click on Save details

#

Configure your draw names here

4 Steps

To ensure that members enter into a particular draw, you should create these draws as different Registration Types.

Registration Types may be shown as Ticket Types. This can be changed in your Event -> settings

38

Click on Options

Click on Options
39

Click on Registration types

Click on Registration types

You can enter in a registration type manually, or you can use the bulk import facility.

40

Click on import registrations in bulk

Click on import registrations in bulk
41

Click on Download the template

Click on Download the template

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Windows Explorer

1 Step
42

Open your downloaded file

Open your downloaded file

#

Microsoft Excel

7 Steps
43

Fill out the details as necessary

Note: the Payment Classes need to match what you are expecting from the Squash Australia Membership levels. So, typically it would be Compete and Local categories you would be using. Save and close the file when completed.

Fill out the details as necessary
44

Select your edited file from file upload menu

Select your edited file from file upload menu
45

Click on Upload CSV

Click on Upload CSV
46

Check and confirm that there are no errors

Any errors will be displayed in red and will give you details on how to correct them. You will need to edit and re-upload the file until you get it correct.

Check and confirm that there are no errors
47

Click on Import records

Click on Import records
48

Click on Got it

Click on Got it
49

Click on View event

Click on View event

#

Share your event to the National (and State) Calendars

3 Steps

Unless the Event is internal to your Club or State, you should share the Event to let people find it on the State and National calendars

50

Click on Event sharing

Click on Event sharing
51

Check Squash Australia…

Check Squash Australia…
52

Click on Save details

Click on Save details

#

Request Sanctioning

4 Steps

Your Event must be sanctioned by your Peak organisation to allow the Event to be linked to a Competition

53

Click on Options

Click on Options
54

Click on Event sanctioning

Click on Event sanctioning
55

Click on Submit request

Click on Submit request

If your Peak Organisation rejects your Sanctioning request, you will need to contact them manually to review the Sanctioning request again and approve it once you have corrected any concerns by the Peak Organisation.

56

Wait until your Event registration closes before creating your Competition

Well done!
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