How to Submit an HR Action Request: Direct Deposit

APS Staff

Created Mar 12, 2024

How to Submit an HR Action Request: Direct Deposit

Login to your Elements account and follow the steps below to submit and HR Action Request for a direct deposit change.

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1

From your dashboard, navigate to "My HR Actions" using the following menu path: hamburger menu > My Info > My HR > HR Actions

From your dashboard, navigate to "My HR Actions" using the following menu path: hamburger menu > My Info > My HR > HR Actions
2

On the "Available" tab, select the "Start" button for "Direct Deposit".

On the "Available" tab, select the "Start" button for "Direct Deposit".
3

In the "Effective From" date, enter the effective date of the change.

*Please note, while you can enter a historical effective date, the account change cannot take place retroactively on previously-processed payrolls.

In the "Effective From" date, enter the effective date of the change.
4

Once you've entered the effective date of the change, select the +Add button to add a new account.

Once you've entered the effective date of the change, select the +Add button to add a new account.
5

Enter the "Active From" date for the account. Typically, you will want this date to be the same as the "Effective Date" on the HR Action Request.

*Please note, the 'active from' date can be entered retroactively, but the account change cannot take effect on previously-processed payrolls. It is recommended that the 'active from' date be current or future-dated.

Enter the "Active From" date for the account. Typically, you will want this date to be the same as the "Effective Date" on the HR Action Request.
6

In the "Calculation Method" field, select the option that best fits.

Entire/Remainder: Use if you'd like the entirety of your check deposited into the account, OR, if you'd like the remainder of your check deposited into the account after a flat amount or percentage is deposited into another account(s).

Flat $ Amount: Use if you'd like a flat amount deposited into the account.

% of Net Pay: Use if you'd like a percentage of your pay deposited into the account.

(% of Gross Earnings / % of Remaining Net are options, too, but are rarely used. If you think you may want to use one of those options, please contact your supervisor).

In the "Calculation Method" field, select the option that best fits.
7

In the "Bank Account Type" field, select whether the account is a checking or savings account.

In the "Bank Account Type" field, select whether the account is a checking or savings account.
8

Enter the routing number for your account.

(The routing number should be a 9-digit number)

Enter the routing number for your account.
9

[Optional] Once you have entered your routing number, you may select the "i" button to validate your account.

[Optional] Once you have entered your routing number, you may select the "i" button to validate your account.
10

[Optional] If the routing number that you entered is a valid routing number, you will receive the "Account passed validation" message at the top of the pop-up. It will also provide the bank information based on the routing number that you entered.

If the bank information does not match the bank that you were expecting, you may have the wrong routing number.

[Optional] If the routing number that you entered is a valid routing number, you will receive the "Account passed validation" message at the top of the pop-up. It will also provide the bank information based on the routing number that you entered.
11

Enter the account number, then re-enter the account number in the "Reenter Account #" field. Once you have entered all applicable information for the account, select "Save".

Important: Always include leading zeroes when entering the account number

Enter the account number, then re-enter the account number in the "Reenter Account #" field. Once you have entered all applicable information for the account, select "Save".
12

Once you save the account, you may enter other accounts if needed. Once all accounts have been added, select "Submit" to submit the change over to your supervisor for approval.

Once you save the account, you may enter other accounts if needed. Once all accounts have been added, select "Submit" to submit the change over to your supervisor for approval.
13

A confirmation pop-up will appear. Select "Submit" to confirm and submit the HR Action Request.

A confirmation pop-up will appear. Select "Submit" to confirm and submit the HR Action Request.
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