How to Open and opportunity on EXPA.
Open an Opportunity
You can access EXPA by going to expa.aiesec.org and signing in using your same login for your aiesec.org account. Your VP or LCP should have given you access to EXPA. If you have trouble logging in to EXPA or your VP/LCP didn't give you access, ask your MC on Telegram or via email.
1. ✨Welcome to the AIESEC CRM EXPA ! Here you will be able to 1.Open your Global talent opportunity 2.Review applications 3. Analyze Performance
2. Click on Opportunities
congratulations you closed the sale and now it's time to open the opportunity!
Go to the opportunities page on EXPA.
3. Welcome to the Opportunities page
Here you get an overview of the opportunities that are opened or were once opened in your LC. You can adjust the filters to view the information you want to see easily. This is where you can click to review your new opportunity.
4. Click on Add Opportunity
5. Click on Global Talent
Make sure to choose Global Talent since this is a Global Talent opportunity.
6. Fill out the Role title
Use the contents from the Job questionnaire that the Company should have completed.
The titles are clear, giving the name of the role/ job position.
✅ Dos
All titles should be written in English, spelled correctly and using full sentences
State the name of the role properly
State the name of the role with the name of the company at the end
❌Don’ts
Never use elements of punctuation such as “[xyz]” in your opportunity titles
Never add information such as length or salary in the opportunity title
Never add things such as “pre-matched”, “don't apply” in the title of the opportunity
7. Click on Choose Opportunity type
The options are Physical, Remote, and partially remote.
*AIESEC US only offers fully physical opportunities
8. Choose Duration
Most opportunities are for 12 months so in this case you would choose long term. Below are the guideline lengths for short, mid, and long term.
Short-Term: 6-12 Weeks
Mid-Length: 13-26 Weeks
Long-Term: 27-78 Weeks
*We do NOT offer programs less than 3 months (12 weeks).
9. Search your LC name and select it
In this example the US MC is the Host
10. Fill out the details about the role
✅ Dos
All opportunity should be written in English, spelled correctly and using full sentences and correct punctuation
The “Role description” section should give an overview of the project or job description in 50-100 words
The deadline of the opportunity should reflect the exact date of the opportunity being closed for applications
The “Main activities” section should list down minimum 5 activities to be carried out within the role by the intern. These should be phrased as actions, not topics
Add a valid process time for any opportunity you post
❌Don’ts
Never add details such as AIESECers phone number or contact information in the overview part of the opportunity
11. Select the correct Work hours…
Minimum: 35h/week, Maximum 45h/week
This is a conversation you should have with the company and the JQ has a section to choose the working hours.
12. Select the skills needed
Here you can search from the many skill categories on expa. These can also be fond on the JQ. Make sure to distinguish the required skills.
13. Click on Search skills
To add a new skill
14. Click on Search backgrounds
Similar to skills you can search the study backgrounds for the opportunity.
15. Click on Nationalities…
You can also choose the language preferences as well as nationalities. Sometimes company may want an EP from a specific country because they may have an office there or would like to expand their reach. Although you have specific nationalities required people are still able to apply to the opportunity. Make sure to review the nationalities during the sourcing process.
16. Click on Minimum study level
depending on the length of the opportunity their will be a required level of education.
For the J-1 visa
12 month intern visa must be currently enrolled in university at a Bachelor level
18 months trainee visa must already have a Bachelors degree and 1 year of post graduate work experience.
17. Click on Logistics…
18. Click on Visa & Insurance…
Here you do not have to fill anything out. It is automatically filled out.
19. Click on Process…
This is important to discuss with the hiring manager. Discuss their hiring process and how long they will take to do the review process.This will be viewed by applicants and we must stick to it to provide an adequate customer experience for both applicants and our partners.
Pre-screening must be done before creating a shortlist for the company to review visa eligibility of applicants. This should be done by the LC team responsible.
Determine what the sourcing process will look like when working with the company responsible to ensure a steady process.
20. Click on Submit for Review
Once complete notify the MCVP IGTa for review and approval of the opportunity posting. Please allow for 2 business days to process and approve the opportunity.
This should run smoothly as long as the MCVP was previous notified about the sale closure.
