Employee's Guide: How to Request Annual Leave
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Rashi Waghray

Created Jun 03, 2024

Employee's Guide: How to Request Annual Leave

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LOGIN TO MYPACK PORTAL

3 Steps

  • Navigate to MyPack Portal (http://mypack.ncsu.edu) using a web browser.

  • Select the NC State Students/Faculty/Staff Campus affiliation.

  •  Enter your Unity ID and Password when prompted to login to MyPack portal

1

Navigate to the Employee Self Service Homepage

  • Upon successful login to MyPack Portal, if you do not land on the Employee Self Services homepage, select the Employee Self Service option from the dropdown menu in the top left corner of the banner 

Navigate to the Employee Self Service Homepage
2

Navigate to and click on the WolfTime tile

This will open the WolfTime module within Employee Self Service

Navigate to and click on the WolfTime tile
3

Navigate to and click on the Manage Absences tile

The Manage Absences section will provide options to view and submit absence requests.

Navigate to and click on the Manage Absences tile

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REVIEW ABSENCE BALANCES AND HOLIDAY CALENDAR

1 Step
4

Review your Annual Leave balances from the "Balances" section on the right of the page.

In the example below, the employee has 182.79 Hours of Annual/Vacation Leave available.

This page also displays the Holiday schedule for the next few months.

You can also view the last 3 absences before submitting a new request.

Review your Annual Leave balances from the "Balances" section on the right of the page.

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SUBMIT ANNUAL LEAVE REQUEST - NON EXEMPT EMPLOYEES

16 Steps
5

Create a New Request - Nonexempt

Navigate to the section labeled "Create a New Request" to create a new annual absence request.

Use the calendar widget and select the "Start Date" of the request

In the example, an FLSA-Nonexempt employee submits an Annual absence for a 6 hour partial day.

6

Select Start Date

Example: Start Date selected = Select June 18, 2024

Select Start Date
7

Select End Date of the request

  • Start and End dates should be the same if the leave request only spans a single day.

  • Clicking the "+1 Day" button will update the end date by a calendar day.

    REMEMBER:

    • Absences must be submitted one week at a time (Saturday to Friday), not to exceed your standard work week. 

    • To request absences spanning over a week, submit multiple requests, one for each week.

    • Unless leave was used for a weekend day, leave requests should never be submitted for weekends.

Select End Date of the request
8

Select Annual Leave or Comp as the Absence Name

The Absence Name dropdown will display a list of leave options the employee is eligible for. Select Annual Leave or Comp.

Select Annual Leave or Comp as the Absence Name
9

Click on Apply Absence

Click on Apply Absence
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Current View

Clicking Apply Absence will open up more of the absence request page to submit the details of the absence request.

Current View
11

Select Annual or Comp as the Reason

Select Annual or Comp as the Reason
12

Click on Partial Days Option

To submit a Partial Day of Leave, click on the Partial Days Option.

Click on Partial Days Option
13

Select Start Day Only from Partial Days

A Partial Days pop-up will allow you to submit the request as a Partial Day. To submit a single day of partial leave, select Start Day Only from the drop down menu.

Select Start Day Only from Partial Days
14

Enter Partial Day Hours

When submitting a partial day of leave, submit the number of hours for the leave request as the Duration of the request.

Enter Partial Day Hours
15

Click on Done

Click on Done
16

Add Comments

Provide comments for your supervisor in the Comments text box.

Add Comments
17

Click on View Eligibility and Forecast

Click on View Eligibility and Forecast
18

Eligibility

  • Once the forecasting calculation is complete, a system message displays eligibility. Click OK to confirm eligibility.

    • If you have enough leave balance to cover this absence request, the forecast results are “ELIGIBLE.”

    • If you do not have enough leave balance to cover this absence request, the forecast results are “INELIGIBLE” 

    • It will also state whether or not comp time will be used to cover all or a portion of the request.

Note: Available Comp hours are always used before Annual hours

Eligibility
19

Click on Submit

Click the Submit button to submit the absence request for supervisor approval

The Save for Later button will save the request for the employee to view and submit later.

It will NOT submit the request for approval.

If the Saved request is not submitted or deleted, it will impact future balance forecasts.

Click on Submit
20

Click Yes

Select Yes in the pop-up confirmation box to submit the leave request or No to go back to the unsubmitted request.

Click Yes

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SUBMIT ANNUAL LEAVE REQUEST - EXEMPT EMPLOYEES

14 Steps
21

Navigate to the section labeled "Create a New Request" to create a new annual absence request. Use the calendar widget and select the "Start Date" of the request

In the example, an FLSA-exempt employee submits an Annual absence for two consecutive days.

Navigate to the section labeled "Create a New Request" to create a new annual absence request. Use the calendar widget and select the "Start Date" of the request
22

Example: Start Date selected = Select June 3, 2024

Example: Start Date selected = Select June 3, 2024
23

Select End Date of the request

  • Start and End dates should be the same if the leave request only spans a single day.

  • Clicking the "+1 Day" button will update the end date by a calendar day.

    REMEMBER:

    • Absences must be submitted one week at a time (Saturday to Friday), not to exceed your standard work week. 

    • To request absences spanning over a week, submit multiple requests, one for each week.

    • Unless leave was used for a weekend day, leave requests should never be submitted for weekends.

Select End Date of the request
24

When selecting multiple days, you will receive a pop-up notification explaining the impact of submitting a leave request over multiple days. Review the information and click on OK to proceed.

When selecting multiple days, you will receive a pop-up notification explaining the impact of submitting a leave request over multiple days. Review the information and click on OK to proceed.
25

Click on the Absence NAme dropdown to select the type of absence request

The Absence Name dropdown will display a list of leave options the employee is eligible for.

Click on the Absence NAme dropdown to select the type of absence request
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Select Annual Leave or Comp as the Absence Name

Select Annual Leave or Comp as the Absence Name
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Click on Apply Absence

Click on Apply Absence
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Select Annual or Comp from *Reason

Select Annual or Comp from *Reason
29

Enter the number of hours leave was taken

This example shows an FLSA-exempt employee taking two days (16 hours) of Annual leave.

Enter the number of hours leave was taken
30

Provide comments for your supervisor in the Comments text box.

Provide comments for your supervisor in the Comments text box.
31

Click on View Eligibility and Forecast

Click on View Eligibility and Forecast
32

Review Eligibility Status and click on OK.

  • Once the forecasting calculation is complete, a system message displays eligibility. Click OK to confirm eligibility.

    • If you have enough leave balance to cover this absence request, the forecast results are “ELIGIBLE.”

    • If you do not have enough leave balance to cover this absence request, the forecast results are “INELIGIBLE” 

Review Eligibility Status and click on OK.
33

Click on Submit

Click the Submit button to submit the absence request for supervisor approval

The Save for Later button will save the request for the employee to view and submit later.

It will NOT submit the request for approval.

If the Saved request is not submitted or deleted, it will impact future balance forecasts.

Click on Submit
34

Select Yes in the pop-up confirmation box to submit the leave request.

Select Yes in the pop-up confirmation box to submit the leave request.

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REVIEW ABSENCE

5 Steps
35

Once the leave request is submitted, users will be navigated to the Manage Absences page.

The newly submitted absence request will be displayed in the list of recently submitted absences at the top of the Manage Absences page.

Once the leave request is submitted, users will be navigated to the Manage Absences page.
36

To view the leave request, users can click on the View Absence option from the options menu (3 vertical dots)

To view the leave request, users can click on the View Absence option from the options menu (3 vertical dots)
37

While reviewing the absence, users can view the list of approvers in the approval workflow by selecting the Approval Chain item

While reviewing the absence, users can view the list of approvers in the approval workflow by selecting the Approval Chain item
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Leave requests are routed to the employee's supervisor, hence the Approval Chain will display the supervisor details.

Leave requests are routed to the employee's supervisor, hence the Approval Chain will display the supervisor details.
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To view the contact details of the Approver, click on Approver Information.

To view the contact details of the Approver, click on Approver Information.

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WHAT HAPPENS NEXT?

1 Step
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Once submitted, the absence request will be sent to your Supervisor for approval.

  • Absence balances will be updated on the day AFTER the absence request has been Approved.

  • Future-dated absences: Absence balances will be updated at the start of the month of the absence.

Well done!
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