Employee’s Guide : How to Review and Certify Leave
1. IMPORTANT
Employees cannot begin leave certification until all pending leave requests have been approved and processed. Approved requests must process overnight before they are reflected in an employee's balances.
FLSA non-exempt employees recording punch hours must submit leave requests to cover time off during their normal scheduled work week
FLSA exempt employees must submit leave requests to cover time off away from their normal work schedule
NAVIGATE TO ABSENCE REVIEW & CERTIFY
2. Login to MyPack Portal
Navigate to MyPack Portal (http://mypack.ncsu.edu) using a web browser.
Select the NC State Students/Faculty/Staff Campus affiliation.
Enter your Unity ID and Password when prompted to login to MyPack portal
3. Navigate to the Employee Self Service Homepage
Upon successful login to MyPack Portal, if you do not land on the Employee Self Services homepage, select the Employee Self Service option from the dropdown menu in the top left corner of the banner
4. Click on the WolfTime tile
5. Locate and select the Absence Review and Certify tile
REVIEW LEAVE BALANCES
6. Verify The Year Being Certified
On the Review Absences page, verify the current year you want to certify at the top center of the page.
The system will automatically navigate to the previous year.
The rows included on this page show the leave balances for Annual, Sick, Bonus, Comp, and Special Bonus Leave
7. Select the correct year for certification
Select the arrow on the left or right side of the year date to change the year being certified
8. Click the arrow next to the balance amount to review any changes to a specific absence
9. Review Absence Balances
Review your absence balances for the current year
Review the amount of leave balance carried over from the previous year along with the leave earned, taken, and the remaining balance for the current year.
The following example shows all changes made to an employee’s Vacation Leave during the year.
Click any row with an arrow on the far right to view a month-by-month breakdown
10. Review the Month-by-Month Leave Breakdown
The month-by-month breakdowns showing the total amount of change per month depending on the row previously selected
Select the Back button on the bottom left of the screen to return to the previous page
The following example shows annual leave earned by month for the year.
CERTIFY LEAVE
11. Start Certification
Once the balances have been reviewed and verified as correct, you can begin the certification process.
Click the Start Certification button at the bottom of the main page
IMPORTANT: Ensure that all leave requests have been submitted and approved BEFORE Certifying
12. Submit Certification
After clicking on the “Start Certification” button, a new page will appear that allows you to review the current year balances again and add any comments if necessary.
Click the “Certify” button if all the leave balances are accurate.
The “Certify” button also acts as a submission button. Once submitted, a pop-up will appear showing that you signed off on your certification along with a timestamp.
WHAT HAPPENS NEXT?
13. Once submitted, the Absence Certification is routed to the supervisor for approval.
When the supervisor approves the certification, employees will receive a confirmation email stating the certification was approved.
If the certification is denied, it will be canceled and the employee will receive an email notification.
The system will not allow a new Certification to be submitted if a Certification is still pending approval.
If the supervisor has approved the employee's leave balance certification but the employee realizes the leave balances was incorrect, they should go back and start a new certification process after correcting the mistake.
Can click the View History button at the bottom of the main certification page to view previous certifications and their comments
