1. EXPA Basics: Contacting EPs and Finding Information

It's the first thing you'll see when you sign in. On the right side, you'll see your profile in the top corner. Below that, you can see any news or updates to EXPA. On the left, you'll see the Quick Links box.

This contains most of the navigation you'll need for EXPA. First is People; this is the section you'll use the most. Then is Applications, where you can see all of the applications that EPs have sent. Opportunities is used by Incoming functions to manage how their opportunity appears on EXPA and the aiesec.org portal. Farther below is Committees, where you can manage your LC's permissions. There are also links for EXPA Support at the bottom.

The sidebar has all of the Quick Links sections available for easier access. You can also return to the dashboard at any time by clicking the AIESEC Logo in the top of the sidebar.

This is where you'll be the most. When navigating with the Sidebar, you'll be given 2 options: "People" and "People I Manage."
"People" Displays all of the EPs assigned to your LC, while "People I Manage" only shows EPs that have been assigned to you specifically.

This will pull up all of the EPs associated with your LC.

It lists all of the EPs assigned to your LC. You can see the number of their EXPA ID, their Name, who is managing them, their Email, when they signed up, Phone Number, their Referral, and much more.

By default, you may not have the same information present in your People page as you see in these examples. To change that, go to this icon towards the top right of the People page, just below the Search and Filters bar. Here you can choose which columns are displayed.

Once you click on the Columns icon, this dropdown will appear. Here, you can enable and disable various information displayed on the page.

Find the Name column of your EPs. This is where you can open their profile to take further action.

This will open up their profile page. There will also be a display box that gives a brief overview of the EP when you hover over a name.

Here you can find their Applications, their number of Accepted Applications, number of Rejected Applications, Managers, Interview status, Follow up status, Active applications, notes, and tags.

You can assign a manager by clicking the Plus symbol in the managers box.

Remember: If someone on your team is supposed to be contacting EPs, they won't be able to see the EPs if they're not assigned as manager. Making sure EPs are assigned the proper manager is the first step in contacting the EP.

For privacy purposes, the EP's email is encrypted with a string of numbers and letters. But don't worry -- when you email them, it will go directly to whatever email the EP has on file.

Now that you have their email copied, you can paste it into your preferred email service and send them an email! Remember, it will still show up as the encrypted string, but the email will go through as normal.

Such as their LC assignment and their Last active date.

You can do that by going to the Follow Up dropdown menu on the EP's page.

There are a number of other options here as well. As you progress in contact with the EP, updating their follow-up status is a good way to keep track of your efforts. At minimum, they should be marked as "Contacted".

You can go to Details under their name.

This has a host of information regarding the EP. Critically, it also has their Phone Number. You can contact the EP via phone if you don't wish to send them an email. Either way, mark them as contacted!
Tip: You can also see phone Numbers if you have the column enabled in the People page of EXPA.

If the EP has applied to an opportunity, you can view more info about it here.

As you can see, this EP has been applying to a lot! Similar to the People page, you can filter, sort and view various columns relating to their application.

This displays the opportunities the EP has applied for. If it's not there, you can enable it by changing the column display in the top right.

In the top left you can see the Opportunity name, the LC, and the city. In the middle of the page you can see whether or not the Opportunity page is still active, the managers of the opportunity, and the number of slots left for the opportunity.

This is where you can find the Opportunity managers. They are the AIESEC member(s) responsible at the Hosting LC. As an EP Manager, you'll be in touch with them eventually. You can hover or click on their circle to pull up their email.

to find more information about the opportunity and project.

This shows a list of details regarding the opportunity. Project description, SDG, Job description, and activities are all listed here. This is also the same information that will appear on the aiesec.org website.

To find more information about the slots left in the project.

This will show you the start dates, end dates, number of openings, and applications for the particular project. Furthermore, the blue button will indicate whether or not it is currently active.