Creating a Person in Directory

These general steps can be used for creating or for editing a person on the Directory for your organisation.

World Scouting Directory - Persons

Navigate to directory.scout.org and login. NSO Administrator access will be required to proceed. Email reporting@scout.org to request access.

  1. 1. Conduct a search for the person

    It is important to first search for the person you wish to create to check if they already have a profile in the Directory.

    Conduct a search for the person

  2. 2. Verify search results

    The search needs to be exact, so try different variations of their name to verify.

    Verify search results

  3. 3. Click on "Administration"

    If you need to create a person in the Directory, proceed with the following steps.

    Click on "Administration"

  4. 4. Click on CREATE PERSON

    Click on CREATE PERSON

  5. 5. Welcome to the create a new person edit view

    Welcome to the create a new person edit view

  6. 6. Enter the person's "Title"

    The title options to enter include Mr, Mrs, Ms or other formal name titles. This title is not the title of the person's appointment and is an optional field.

    Enter the person's "Title"

  7. 7. Enter the person's "First Name"

    This field is mandatory to create a person's profile.

    Enter the person's "First Name"

  8. 8. Enter the person's "Last Name"

    This field is mandatory to create a person's profile.

    Enter the person's "Last Name"

  9. 9. Select their gender

    This field is optional to create a person's profile.

    Select their gender

  10. 10. Select "Organization"

    This field should be filled in to create a person's profile.

    Select "Organization"

  11. 11. Select the "Country"

    This field is mandatory to create a person's profile.

    Select the "Country"

  12. 12. Select the Scout "Region"

    This field is mandatory to create a person's profile.

    Select the Scout "Region"

  13. 13. Select the "Official Language" of preference

    This field is mandatory to create a person's profile.

    Select the "Official Language" of preference

  14. 14. Select the "Working Language" of preference

    This field is mandatory to create a person's profile.

    Select the "Working Language" of preference

  15. 15. Click on "Upload Image" to add a profile photo

    This field is optional to create a person's profile.

    Click on "Upload Image" to add a profile photo

  16. 16. Click on the "Contacts" tab

    Click on the "Contacts" tab

  17. 17. Click on "Add Contact"

    Adding a contact is optional to create a person's profile.

    Click on "Add Contact"

  18. 18. Select the contact type

    Adding an email address to the person's profile will assist with offering networking opportunities within Scouting and allow the person to receive communications from WOSM.

    Select the contact type

  19. 19. Enter the contact information

    Enter the contact information

  20. 20. Select the "Visibility in Directory" preference

    It is possible to select the desired visibility level for each contact type added to the Directory to align with personal data privacy preferences.

    Select the "Visibility in Directory" preference

  21. 21. Select "Preferred Contact" as needed

    At least an email address should be identified as a preferred contact so it connects with the World Scouting communication lists.

    Select "Preferred Contact" as needed

  22. 22. Click on "Add"

    You can add as many contact types as desired.

    Click on "Add"

  23. 23. Click on "Appointments"

    Click on "Appointments"

  24. 24. Click on "Add Appointment"

    Every person in the Directory is required to have at least one appointment with WOSM listed on their profile.

    Click on "Add Appointment"

  25. 25. Select the "Organization"

    This field is required to create a person's appointment.

    Select the "Organization"

  26. 26. Select the "Standard Title" of appointment

    This field is required to create a person's appointment. The standard appointment titles help identify who should be contacted for different roles or areas of work within the NSO.

    Select the "Standard Title" of appointment

  27. 27. Select "Official Contact" if needed

    Official contact's should be limited to one or two appointees for the organisation and identify the person's who are the Official Contacts with WOSM (ie International Commissioner).

    Select "Official Contact" if needed

  28. 28. Select "Appointment Email"

    This email should be the preferred email for communications in relation to the appointment. This field is optional to create a person's appointment.

    Select "Appointment Email"

  29. 29. Click on "Add"

    You can add as many appointments to the person's profile as needed.

    Click on "Add"

  30. 30. Click on "Create Person"

    If editing a person's profile, then click on "Save"

    Click on "Create Person"

  31. 31. Carefully read the "Personal Data Consent" agreement

    Carefully read the "Personal Data Consent" agreement

  32. 32. Click on "Yes"

    To create a person or save a profile, you will need to agree to the personal data consent message. Or come back later to start over once you have the required consent to proceed.

    Click on "Yes"

  33. 33. Congratulations! You have created a new person

    Congratulations! You have created a new person