Teddy Fischer

Created Sep 22, 2023

Create a Zap for creating LaunchNotes subscribers from new HubSpot Contacts

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Navigate to your Zapier account

4 Steps

Click on Create Zap

Select HubSpot as the Trigger

Under Event select New Contact

Click on Continue

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Connect your HubSpot account

2 Steps

Click on Continue

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HubSpot

2 Steps

Click on Create contact

Create a test contact to use for the integration

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Navigate back to Zapier

29 Steps

Click on Test trigger

Click on Continue with selected record

To optionally add a filter, click on Add Step Button

Click on Filter…

Click on Choose field…

Click on Contact information: Lifecycle Stage, or any other attribute you want to filter by

Click on Choose condition…

Click on (Text) Is in

Click on Contact information: Lifecycle Stage lead

Click on Continue

For the Action, click on Webhooks by Zapier

For the Event, click on Custom Request…

Click on Continue

Select POST for the Method

Set the URL to https://app.launchnotes.io/graphql

Paste the code snippet into Data

{ "query": "mutation CreateProjectSubscription($projectId: ID!, $email: String!, $workItemId: ID, $categoryId: ID,) {createProjectSubscription(input: {projectSubscription: {projectId: $projectId,subscriber: {email: $email, type: SUBSCRIBER},workItems: [{id: $workItemId}],categories: [{id: $categoryId}],skipOptIn: true}}) {projectSubscription {id createdAt subscriber {email,confirmedAt}}, errors {path,message}}}", "variables": {"projectId": "Project ID","email": "Email address variable from trigger","categories": "Category IDs","workItems": "Roadmap item IDs",} }

Replace the Email address variable from trigger with inserted data from HubSpot

Replace the Project ID with the LaunchNotes project ID

This will be formatted beginning with pro_ and can be found in the URL when in the LaunchNotes management portal

Optionally specify categories and/or roadmap items (work items) in the data variables

Set Unflatten to No

Add header for "Authorization"

Set Authorization to "Bearer " followed by your management API token

The management API token can be created and found in LaunchNotes under Settings -> Embed, API & RSS -> API

In LaunchNotes, copy a management API to

Paste element

Click on Add another item

Add a second Header "Content-Type"

Set "application/json" as the value

Click on Continue

Click on Test step

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Success 🎉

0 Steps

You'll see the test email address as a new subscriber in your LaunchNotes page, and once this Zap is published it will create new subscribers for all new contacts in HubSpot.

Well done!

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