Submit OSU Criminal History Check Authorization
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Misha Lind

Created Sep 09, 2024

Submit OSU Criminal History Check Authorization

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Completing this form does not authorize an individual to work with youth. Employees and volunteers are not permitted to work with youth until their criminal history check has been successfully completed and cleared.

The Youth Program Registry may not immediately reflect criminal history check clearances. The registry is updated once a week on Friday mornings.

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If you need help completing this, please reach out to your program leader for assistance or to explore alternative options.

    a

OSU Youth Program Registry

11 Steps
1

Select OSU Login or Non-OSU Login and enter your login credentials

Choose OSU Login if you are using an ONID account.

Select OSU Login or Non-OSU Login and enter your login credentials
2

Click on Begin

The Action Required banner appears when:

  • You are assigned to a session, AND

  • You have not completed a criminal history check in the last 24 months, OR

  • Your criminal history check is expiring in the next 60 days.

Click on Begin

If you do not see the red Action Required banner, make sure you are logged in using the email address listed in the 'To' field of the request email you received from CHC Employment.

3

Complete the Submitter Details section

Enter your date of birth, e-mail addresses, and legal name. Double check for typos!

Complete the Submitter Details section
4

Add a phone number

Add a phone number
5

Enter your home address

Enter your home address
6

Upload a copy of an official photo ID showing your name (e.g., Driver's License, Passport, Student ID)

Upload a copy of an official photo ID showing your name (e.g., Driver's License, Passport, Student ID)
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How to Obtain an Image of Your Photo ID:

If you don’t already have a digital copy of your photo ID, here are a few easy methods:

  1. Use a Phone or Tablet:

    • Take a clear photo of your ID using your phone or tablet’s camera.

    • Save the image to a cloud storage app like Google Photos or OneDrive.

    • Open the app on your computer’s browser to access and download the photo.

  2. Use a Digital Camera:

    • Capture a photo of your ID with a digital camera.

    • Transfer the image to your computer and save it.

  3. Use a Scanner:

    • Scan your ID using a scanner to create a high-quality image.

    • Save the scanned image directly to your computer.

7

Indicate whether or not you have lived outside of Oregon in the last 7 years

Indicate whether or not you have lived outside of Oregon in the last 7 years

If you have lived outside of Oregon in the past 7 years, you will be prompted to specify the states where you have resided.

8

Click on Next >

Click on Next >
9

Enter your full name

Enter your full name
10

Click on Next >

Click on Next >
11

Review the form for accuracy and click Submit Form

Review the form for accuracy and click Submit Form

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Next Steps

0 Steps

Once a CHC authorization is submitted through Ideal Logic, the CHC Employment Team is notified via email that it is ready for review. The individual may receive further instructions from both the CHC Employment Team and Sterling, depending on the specifics of the authorization. If necessary, Sterling will send an email from NOReply@us.sterlingcheck.app with a link to the secure Candidate Hub, where the individual can complete the required check.

The CHC Employment Team will provide additional instructions if needed.

For questions regarding the criminal history check process or for updates on a specific check, please contact chcemployment@oregonstate.edu.

Sterling is our trusted partner for Criminal History Checks and handles some of our background screening needs.

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