Assigning Faculty to Independent Study (when the Class already exists without a faculty assigned)

Academic Scheduler

Created Oct 30, 2023

Assigning Faculty to Independent Study (when the Class already exists without a faculty assigned)

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In PeopleSoft, go to "Maintain Schedule of Classes"

15 Steps
1

Input the following fields to find the right class:Academic Institution: SMCMPTerm Code: <4 digit Term Code> (example: 2242)Subject Area: <4 character Subject of Class> (example: MATH)Catalog Nbr: <1-4 character Catalog Number> (example: 101)

Input the following fields to find the right class: Academic Institution: SMCMP Term Code: <4 digit Term Code> (example: 2242) Subject Area: <4 character Subject of Class> (example: MATH) Catalog Nbr: <1-4 character Catalog Number> (example: 101)
2

Click Search

Click Search
3

Select the Course in the Search Results - it does not matter which link in the row is selected, all links in the row go to the same course.

Select the Course in the Search Results - it does not matter which link in the row is selected, all links in the row go to the same course.
4

Click on Enrollment Cntrl Tab (Tabs are at the Top)

Click on Enrollment Cntrl Tab (Tabs are at the Top)
5

Check to make sure the Enrollment Capacity Total is 0 (ZERO)

If the Total is not zero, there is already a student enrolled. You will need to find another blank section or request that Academic Scheduling build the class.

Check to make sure the Enrollment Capacity Total is 0 (ZERO)
6

Click on Meetings Tab (Tabs are at the Top)

Click on Meetings Tab (Tabs are at the Top)
7

In the "Instructors For Meeting Pattern" section and the instructor assignment is blank, enter the Empl ID number directly into the ID field. If you do not have the Instructor's Empl ID, click on the magnifying glass next to the "ID" field to search by name.

NOTES:

  • If there is an instructor already assigned, you will need to find another blank section or request that Academic Scheduling build the class.

In the "Instructors For Meeting Pattern" section and the instructor assignment is blank, enter the Empl ID number directly into the ID field. If you do not have the Instructor's Empl ID, click on the magnifying glass next to the "ID" field to search by name.
8

In the Search fields, use the Last Name or First Name fields to identify the faculty member.

BE CAREFUL you are selecting the right faculty member. These values are the legal name of the faculty member, not their preferred name. [Faculty should NOT be referred to by their legal name, ONLY by preferred name].

If you do not see the correct name in the search, please email the department staff to get the Empl ID number (staff names for each department are available here: https://www.csusm.edu/acdsched/collegecolleagues.html)

In the Search fields, use the Last Name or First Name fields to identify the faculty member.
9

Click on name that should be assigned.

Click on name that should be assigned.
10

Click on the Workload Tab.

Click on the Workload Tab.
11

Uncheck Auto Calc

Uncheck Auto Calc
12

In Workload field replace value with 0 (Zero)

In Workload field replace value with 0 (Zero)
13

Click on "Save" at the bottom.

NOTICE: If you have entered an Empl ID number and the field turns red or you receive a workload error, please send the subject, catalog, class number, and Email ID number via email to the Sr. Academic Scheduler, Sally Serrin Melena (sserrin@csusm.edu).

Click on "Save" at the bottom.
14

Once you are done with this form, please submit the Independent Study Request form on the Academic Scheduling Forms webpage.

If there are any issues filling out the form, please email the Sr. Academic Scheduler, Sally Serrin Melena - sserrin@csusm.edu

Once you are done with this form, please submit the Independent Study Request form on the Academic Scheduling Forms webpage.
15

You're all done!

Well done!
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