Add an Item to Brunswick Tool Library

myTurn Admin Dashboard | Brunswick Tool Library

For adding a new tool from scratch in MyTurn

  1. 1. Click on Add Item

    Click on Add Item

  2. 2. Search for and select the type of tool you are adding

    Search for and select the type of tool you are adding

  3. 3. Alternatively, browse through existing categories to find the item type you want

    Higher level categories are okay if you can't find a super specific category

    Alternatively, browse through existing categories to find the item type you want

  4. 4. Click on Continue

    Click on Continue

  5. 5. Add the name of the item you're adding - use Title Case

    If we have a similar item, check to make sure it's named exactly the same so MyTurn will group them together as 'like' items
    Tip: Some common key words that are added: 'Cordless', '(18V/36V) Battery', Electrical

    Note - The Item ID will be blank until you get to step 15

    Add the name of the item you're adding - use Title Case

  6. 6. If it's a powered item, select "Needs Test & Tag," otherwise, check "In Service"

    All electrical items need before being available to borrow!

    If it's a powered item, select "Needs Test & Tag," otherwise, check "In Service"

  7. 7. Add the Manufacturer, Model number, Product Code, Serial Number, and Size details (where available)

    Adding a serial number is most important for newly purchased items; make sure to include the Serial Number of all items (unit, battery, charger, etc)
    If you can't find exact details give it your best effort.

    Add the Manufacturer, Model number, Product Code, Serial Number, and Size details (where available)

  8. 8. Add details to the description

    Be sure to include key details such as, Power rating, blade size/type, any limit/capacity the tool has with certain materials, etc.
    If possible, link in a manual, parts diagram, how-to videos on YouTube, and any other useful resources.

    Download the manual PDF for later uploading if you found one.

    Be careful about attachments! Many online descriptions will include the original attachments, which may not be present for donations. Either remove mentions of the attachments for semi-consumable attachments or investigate purchasing the correct attachments before adding the item to service.

    Add details to the description

  9. 9. Add the Location Code

    If unsure, look up similar items and use that Location code

    Make sure to include the area colour code, for example: Orange 9G2

    Add the Location Code

  10. 10. Select the most appropriate category for the item

    Select the most appropriate category for the item

  11. 11. Add any relevant keywords that might be helpful when searching

    Include any other words that might be used when referring to the item

    Add any relevant keywords that might be helpful when searching

  12. 12. Select the relevant item condition

    1-poor, 5-like new

    Select the relevant item condition

  13. 13. Add the item weight, where possible

    Add the item weight, where possible

  14. 14. Click on Save

    Click on Save

  15. 15. The Item ID will be automatically generated

    Use a paint pen or the label maker to label the item with its 5-digit ID

    • Choose a spot that is clearly visible and the number is unlikely to get worn away easily

    • If an item is made up of multiple parts, make sure to label each piece

    The Item ID will be automatically generated

  16. 16. Take a photo of the item using the BTL phone

    • Lay the item out with a plain/grey background

    • Make sure to show all parts that are included with the item e.g. case/bag, battery, attachments

    • Certain items should be set up as if ready to be used, e.g. unfold a paining tarp, stand up/extend a ladder, assemble a mitre saw table

    Your photo will automatically upload to Active Librarian's OneDrive on any computer (takes about a minute); navigate to Pictures > Camera Roll > 2025 folder

    • If the image is sideways - you'll need to navigate to the file and rotate the photo to its correct orientation before uploading!

    Take a photo of the item using the BTL phone

  17. 17. Back at the computer, click on Edit

    Back at the computer, click on Edit

  18. 18. Click the 'Images & Files' tab and 'Select image' to upload the photo of the item

    Photos from the BTL phone will upload to Pictures > Camera Roll > 2025 folder
    You can add a second photo if necessary using the 'Additional Image' field directly below

    Click the 'Images & Files' tab and 'Select image' to upload the photo of the item

  19. 19. Add relevant attachments

    If you can find a manual and/or parts diagram online, download it and add it under the 'Attachment' field

    Add relevant attachments

  20. 20. Select the 'Loans & Money' tab

    Select the 'Loans & Money' tab

  21. 21. If the item was purchased, select the Purchased field

    If the item was donated, skip to

    If the item was purchased, select the Purchased field

  22. 22. Scroll down to the 'Historical Cost' field

    If the item was purchased, add the Historical Cost of the item. Otherwise, leave Historical Cost blank.

    Scroll down to the 'Historical Cost' field

  23. 23. Add the replacement cost

    If you can find the exact model online, and add the appropriate replacement cost if the item was lost or irreparably damaged.

    If you can't find the exact unit, put in the cost of a reasonable replacement unit of similar attributes. E.g. same brand (where possible), similar size/power rating/capacity/etc

    Add the replacement cost

  24. 24. Click on Save

    Click on Save

  25. 25. Put the item away!

    Non-powered items can go straight to their allocated location

    Powered/electrical items must go to the Test & Tag desk in Sick Bay. You should have marked it as 'Needs Test and Tag' in step 6. (If you forgot, you can do it now via 'Report Issue', then select 'Needs Test and Tag' as the Maintenance plan)