Add Staff/Volunteers to an Existing Session

Misha Lind

Created Sep 19, 2024

Add Staff/Volunteers to an Existing Session

This guide provides step-by-step instructions for adding staff or volunteers to an existing session in the OSU Youth Program Registry. Ensuring that all personnel are accurately added and registered is crucial for maintaining compliance with OSU's safety standards. Follow the steps below to update your session’s roster.

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If you need to add someone to a session fewer than 30 days prior to the start date, first confirm that they have a current criminal history check clearance. If they don't request a criminal history check before adding them to your roster.

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OSU Youth Program Registry

3 Steps
1

Click on the Sessions tab

Click on the Sessions tab
2

Click on the Session name

Click on the Session name
3

Toggle the switch on the Staff/Volunteers heading to Edit

Toggle the switch on the Staff/Volunteers heading to Edit

🙋

Add a Person Who Has an Account

3 Steps
4

Click on [Program Name] Program People

Click on [Program Name] Program People
5

Select the person you want to add

Select the person you want to add
6

Click on Add Selected

Click on Add Selected

💁

Add a New Person

4 Steps
7

Click on + Add a New Person

Click on + Add a New Person
8

Enter the person's name to ensure they don't already have an account

Be sure to double check your spelling!

Enter the person's name to ensure they don't already have an account
9

If there are no matches, enter the person's first name, last name, and e-mail address

Double check for any typos. Misspelled names or e-mail addresses may lead to duplicate accounts, which can slow down the criminal history check process.

If there are no matches, enter the person's first name, last name, and e-mail address
10

Click on Add New Person

Click on Add New Person

✅

View Compliance & Finish Editing

3 Steps
11

The dashboard tab provides an overview of each staff person's compliance status

The dashboard tab provides an overview of each staff person's compliance status
12

If any compliance status is showing as "Not Active" with an hourglass, click the refresh button to update

If any compliance status is showing as "Not Active" with an hourglass, click the refresh button to update
13

Click on Done Editing

Click on Done Editing
✨

By following these steps, you will ensure that all staff and volunteers are properly added to your session in compliance with OSU’s policies. If you need further assistance, please contact the Office of Youth Protection.

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