Add Staff/Volunteers to an Existing Session

This guide provides step-by-step instructions for adding staff or volunteers to an existing session in the OSU Youth Program Registry. Ensuring that all personnel are accurately added and registered is crucial for maintaining compliance with OSU's safety standards. Follow the steps below to update your session’s roster.

OSU Youth Program Registry

  1. 1. Click on the Sessions tab

    Click on the Sessions tab

  2. 2. Click on the Session name

    Click on the Session name

  3. 3. Toggle the switch on the Staff/Volunteers heading to Edit

    Toggle the switch on the Staff/Volunteers heading to Edit

🙋 Add a Person Who Has an Account

  1. 4. Click on [Program Name] Program People

    Click on [Program Name] Program People

  2. 5. Select the person you want to add

    Select the person you want to add

  3. 6. Click on Add Selected

    Click on Add Selected

💁 Add a New Person

  1. 7. Click on + Add a New Person

    Click on + Add a New Person

  2. 8. Enter the person's name to ensure they don't already have an account

    Be sure to double check your spelling!

    Enter the person's name to ensure they don't already have an account

  3. 9. If there are no matches, enter the person's first name, last name, and e-mail address

    Double check for any typos. Misspelled names or e-mail addresses may lead to duplicate accounts, which can slow down the criminal history check process.

    If there are no matches, enter the person's first name, last name, and e-mail address

  4. 10. Click on Add New Person

    Click on Add New Person

✅ View Compliance & Finish Editing

  1. 11. The dashboard tab provides an overview of each staff person's compliance status

    The dashboard tab provides an overview of each staff person's compliance status

  2. 12. If any compliance status is showing as "Not Active" with an hourglass, click the refresh button to update

    If any compliance status is showing as "Not Active" with an hourglass, click the refresh button to update

  3. 13. Click on Done Editing

    Click on Done Editing