SLATE: Add Event: Admissions Event

Use Cases:

  • Information Sessions

  • Coffee and Conversation

  • Student and Alumni Panels

  • Application Workshops

  • Information Sessions

  • Open Houses

  • Preview Days

All event system generated email communications are delivered using a pre-determined standard template.

  1. Event Registration Confirmation

  2. Event Reminder - sent 24 hours before the event start

  3. Attendee Follow-up (thank you that includes waiver info) - sent 48 hours after the event

  4. No Show Follow-up - sent 72 hours after the event

  1. 1. Click on Events

    Click on Events

  2. 2. Click on New Event

    Click on New Event

Details

  1. 3. Type the Event Name

    This is public facing and will appear on the registration page and event portal.

    Type the Event Name

  2. 4. Select Informational Session Event Template (Virtual) from Template

    Select Informational Session Event Template (Virtual) from Template

  3. 5. Select appropriate Program from Folder

    Select the following:
    All MBA Programs: events that are general to all MBA programs
    Full-Time MBA: events that are specific to Full-Time MBA
    Bay Area Part-Time MBA: events that are specific to Bay Area Part-Time MBA
    Sacramento Part-Time MBA: events that are specific to Sacramento Part-Time MBA
    MPAc: events that are specific to MPAc
    MSBA: events that are specific to MSBA

    Select appropriate Program from Folder

  4. 6. Select Admissions Event from /

    Select Admissions Event from /

  5. 7. Select Tentative from Status

    Marcom will review the event and then publish the event by setting the status as "active".

    Select Tentative from Status

  6. 8. Add start date/time and end

    Add start date/time and end

  7. 9. Add registration deadline

    Add registration deadline

  8. 10. Select Time Zone of event location

    Select Time Zone of event location

  9. 11. Select the user(s) who owns the event

    Select the user(s) who owns the event

  10. 12. Add an email to be notified when someone registers

    Add an email to be notified when someone registers

Location

  1. 13. Navigate to the Location tab

    Navigate to the Location tab

  2. 14. For virtual events: Select Host event using external service from Online Event

    For virtual events: Select Host event using external service from Online Event

  3. 15. Add zoom link

    Add zoom link

  4. 16. Select 5 minutes before start of event from Early Access if you'd like to open the webinar early.

    Select 5 minutes before start of event from Early Access if you'd like to open the webinar early.

  5. 17. Click on Save

    Click on Save

Description

  1. 18. Click on Description

    Click on Description

  2. 19. Add the description of the event

    Reference Event Use Cases & Descriptions:
    https://docs.google.com/spreadsheets/d/1df1-I4DHByJlNzK0nEIGFxBhA2gSdYQoF8IinjutWVA/edit?usp=drive_link

    Add the description of the event

  3. 20. Click on Save

    Click on Save

Add Merge Fields

  1. 21. Once saved, Click on Notes

    Once saved, Click on Notes

  2. 22. Select the appropriate program

    *If more than one program, select the primary program and contact person.

    Select the appropriate program

  3. 23. Select the primary contact person

    Select the primary contact person

  4. 24. Click on Save

    Click on Save

  5. 25. To preview event registration page: Click on URL after saving

    To preview event registration page: Click on URL after saving

NOTIFY MARCOM

MSBA Admissions: Launching Your Analytics Career from San Francisco

  1. 26. Click on Notes

    Click on Notes

  2. 27. Select the correct Program

    Event Program & Owner will auto-populate the email header and email signature line for all event communciations!

    Select the correct Program

  3. 28. Select Event Owner

    Event Program & Owner will auto-populate the email header and email signature line for all event communciations!

    Select Event Owner

  4. 29. Choose Yes under publishing options if the event should be published on the GSM calendar

    Choose Yes under publishing options if the event should be published on the GSM calendar

  5. 30. Select Event AND registration form from Include the following on the GSM calendar post

    If the event is informational only, select Event only. This will typically occur when we are attending a 3rd party event where they collect the registrations.

    Select Event AND registration form from Include the following on the GSM calendar post

  6. 31. Check Yes

    Once you select the 'Ready for Marcom to review', the Marcom team will receive an automated email to take action. This action includes publishing on the GSM website if applicable.

    Check Yes

  7. 32. Click on Save

    Click on Save

  8. 33. Upon publishing to the GSM calendar, if applicable, the Marcom team will populate the GSM Website Link field in the event notes section in Slate.