Receive Inventory Items

When items are received that you will be reselling either through POS or through Service Work Orders they need to be “RECEIVED” into Inventory to keep the Quantity on Hand and the Cost correct for all transactions.

View Archived KB Article

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DockMaster

6 Steps

Click Inventory Management

Click Purchasing

Click Inventory Receiving

Right click or press F6 to see a list of vendors

Select a vendor

Double click or click to highlight and press 'Select' to choose the vendor

Enter the Receiver Number and press Enter to expand the available fields

This can be the Invoice number or a Packing List number or any other identifier number from form being used.

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Receive Inventory WITH an Existing Purchase Order

3 Steps

If a Purchase Order was created and sent to the vendor, you will click in the PO Number box, F6 to get a list of open purchase orders for this vendor and select the purchase order tied to this delivery. It is not required to have a purchase order to enter a Receiver.

Right click to search open PO numbers

Enter the Receiver Quantity fields

When you select an existing PO, it will pull in all lines on the Purchase order so you will not need to look up the part numbers. Find each item received and enter the 'Rcvr Qty' and the 'Rcvr Cost.' If you did not receive the full order you MUST enter a “0” ZERO or the actual number received in the 'Rcvr Qty' if you received a portion of the items. These lines will remain Open and available for you to receive the remainder of the shipment in the future.

Press the green check mark to complete the process

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Receive Inventory WITHOUT an Existing PO

7 Steps

Follow the steps to select the vendor, then continue with the steps below.

Add a part

Click in the Part Number box and type in the part number, type the “\” and the part description such as “\Paint”, to search. F6 will bring up the full inventory list.

Use '\' and a partial name then press enter to expedite the search process

$Use '\' and a partial name then press enter to expedite the search process$

Add the part to the vendor

If you have never purchased this part from this vendor you will be prompted “This part does not exist for this vendor. Would you like to add it?” – Answer yes.

Enter the 'Receiver Quantity'

Enter the 'Receiver Cost'

If you are receiving a brand new part that needs to simultaneously be added to Inventory, press F8

This will open a new tab with the Inventory Master File Maintenance page to add the part. Complete the process then return to the Inventory Receiving tab to search for the part you have just created.

Press the green check mark to complete the process

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Update the Cost/Price of a Part

3 Steps

If an item has changed cost, check the box to 'Update Cost/Price' and enter the new information. This will update the cost of the item in your inventory and if there is a desired margin entered for the part it will recalculate the Price.