How to set up new employee accounts and add employee roles.
KJ

Kristen Jenkins

Created Nov 21, 2022

How to set up new employee accounts and add employee roles.

New Employees will need to be added into VIAS. Please follow the steps to add new employees or change/edit existing employee accounts.

19
1

Click on Accounts-Employees

Click on Accounts-Employees
2

Click on your campus name.

Click on your campus name.
3

Click on Add Employee

Click on Add Employee
4

Type in last and first name.

Type in last and first name.
5

Select gender. This is a required field.

Select gender. This is a required field.
6

Select work email. This email will be the employee's username for VIAS. One preference must be checked. This is a required field.

Select work email. This email will be the employee's username for VIAS. One preference must be checked. This is a required field.
7

Type in email.

Type in email.
8

Choose the Campus- from School of the new employee.

Choose the Campus- from School of the new employee.
9

Type in Job Title.

Type in Job Title.
10

Clicking staff or faculty is a required field. Choosing faculty gives the role of instructor and add employees to the faculty list.

Clicking staff or faculty is a required field. Choosing faculty gives the role of instructor and add employees to the faculty list.
11

Choose a status. This is a requirement.

Choose a status. This is a requirement.
12

Click on Save - The orange boxes are all required fields to create an employee account.

Click on Save - The orange boxes are all required fields to create an employee account.
13

Click on Accounts-Employees - After saving, you must go back into the employee's account to add job roles for the employee and any additional campuses.

Click on Accounts-Employees - After saving, you must go back into the employee's account to add job roles for the employee and any additional campuses.
14

Type in the employee's last or first name.

Type in the employee's last or first name.
15

Click on Search

Click on Search
16

Click on the employee's name you need to add roles for.

Click on the employee's name you need to add roles for.
17

Click on Roles.

You can also add other school campus permissions here.

Click on Roles.
18

Use the drop down arrow to choose employee roles. Then click Add Role.

Use the drop down arrow to choose employee roles. Then click Add Role.
19

Choose other roles if needed and then click Add Role.

Choose other roles if needed and then click Add Role.
20

Click on Save Employment

Click on Save Employment
Well done!
Create how-to guides like this in a snap. Get Tango now.