How to Create an Early Drop Off Pricing Rule - Daycare Services Example

*****Follow these steps if you would like to create an automated pricing rule for early drop-off pricing. (This feature allows you to charge an additional fee during certain timeframes after their scheduled check-in or clock hours timeframe automatically.)

  1. 1. Go to your RunLoyal staff portal on a google chrome browser.

  2. 2. Create a pricing rule in order to determine the different rates and services that it would need to be mapped to. Go to Settings >> Pricing >> Peak Days/Late/Early Drop Off >> Select Add New Rule

    Create a pricing rule in order to determine the different rates and services that it would need to be mapped to. Go to Settings >> Pricing >> Peak Days/Late/Early Drop Off >> Select Add New Rule

Based on Scheduled Hours - How to Set Up the Early Drop-Off Fee based on their scheduled Check-In Time

  1. 3. Configure your Pricing Rule by determining the following factors below:

    1) Create Pricing Name, Example: Daycare Early Drop (Before Scheduled Check In Time 1-30 Mins)

    2) Select the service category (e.g .Daycare)

    4) Select the service type (e.g Full Daycare) You would need to create separate pricing rules per service if the pricing is different for each service, otherwise you can select multiple services in one pricing rule.
    5) Select "Actual Check In Time" is "Before Scheduled Check In Time"
    6) Select "Actual Check in Time(Minutes)" is earlier "1-30" ****Timeframes can be edited based on your preference.

    7) Lastly, enter the % or $ amount and save the new rule ****You have the option to increase or decrease the price as you see fit. [See Daycare Early Drop Off Example Set Up Below.]

    Configure your Pricing Rule by determining the following factors below:

Based on Clock Hours - How to Set Up the Early Drop-Off Fee Based on Specific Clock Hours

  1. 4. Configure your Pricing Rule by determining the following factors below:

    1) Create Pricing Name, Example: Daycare Early Drop Off Fee (Between 6 AM - 7 AM)

    2) Select the service category (e.g. Daycare)

    4) Select the service type (e.g. Full Daycare, Half Daycare) You would need to create separate pricing rules per service if the pricing is different for each service, otherwise, you can select multiple services in one pricing rule.
    5) Select "Actual Check In Time (Clock Hours)" is between "0600 to 0700" (Military Time)

    7) Lastly, enter the % or $ amount and save the new rule ****You have the option to increase or decrease the price as you see fit. [See Daycare Early Drop Off Fee Example Set Up Below.]

    Configure your Pricing Rule by determining the following factors below:

  2. 5. Once an appointment falls under the early drop off check in timeframe, their associated invoice will show a new tab and the pricing rule will automatically appear. [See similar example below for late pick-ups.]

    ****The associated fee will not show in the invoice until the selected timeframe is occurring.

    Once an appointment falls under the early drop off check in timeframe, their associated invoice will show a new tab and the pricing rule will automatically appear. [See similar example below for late pick-ups.]