Sending the Summary Letter to the Candidate

Interfolio

1. 1. Click on the candidate's name

   

2. 2. Click on Share

   This is on the Case Materials tab.

   

3. 3. Click on With Candidate

   

4. 4. Customize the email to the candidate

   Suggested email:

   Subject: Department summary letter is ready for your response

   Body: Dear [NAME], The department summary letter for your tenure case is now available. Please click the “View Files” button, log into Interfolio, and read the letter there. Then click “Send Response” and upload your response (or your declination to respond). Let me know if you have any questions.

   

5. 5. Click on Add under Share Files

   

6. 6. Add the department summary letter

   Find the letter in the list of documents. (Note: You might have to use the Search function, if it doesn't automatically show up in the list.) Click the + button to add it.

   

7. 7. Check Enable under File Response

   

8. 8. Under Message Reason, enter "Department summary letter response"

   

9. 9. Enter a deadline, if you wish

   

10. 10. Under Section for Response, select Department Chair Documents

    Important: This will ensure that the document is stored in the correct section of the case.

    

11. 11. Click on Send

    

12. 12. View the response

    After the candidate has responded to the department summary letter (this will happen within Interfolio), you can view it in the Department Chair Documents section.

    

13. 13. Click the letter to view it