How Community and Campus Chapter Leaders Can Create Events in Mobilize

In this workflow, you'll learn how to create events in Mobilize, so you can register, track, and communicate with participants.

Go to your Event Creation Form

Chapter and Student Leaders will be given a link to an Event Creation Form. Contact your Audubon staff representative if you have questions.

  1. 1. Enter an Event Title (see note)

    To make your event a little more clear, please use the naming convention - Name of Chapter: Event Title

    Example: Morehouse: September General Meeting

    Enter an Event Title (see note)

  2. 2. Select an Event Type using the Dropdown Menu

    If there isn't an event type matching closely to your event, use "Community Event" as the default.

    Select an Event Type using the Dropdown Menu

  3. 3. Add a short Public Description of the event

    Use language that is enticing and summarized (no more than a paragraph or two). There will be an opportunity to create private details for those who sign up in a later step.

    If you want to format the text, click the link below the window to learn how to use Markdown to make your text pop.

    Add a short Public Description of the event

  4. 4. Select a Visibility for your event

    Note: For the time being, all Audubon on Campus Chapters are asked to make their events Private, unless otherwise discussed with staff.

    Public Events will show up on our Audubon Mobilize feed, as well as the chapter specific feeds.

    Private Events are only accessible with a link.

    Select a Visibility for your event

  5. 5. Select the Location Type

    Note: if this is a hybrid event, select "In-person"

    Select the Location Type

  6. 6. Add a Location

    Every location needs at least a zip code as a location, even virtual events.

    Add a Location

  7. 7. Check this for added privacy

    If you select this button, only those who register will be able to see the exact location/Address if you register for the event.

    Check this for added privacy

  8. 8. Add a date and time

    You can create an event with only one day/time or you can add shifts or regularly repeating days to an event.

    Add a date and time

  9. 9. If a virtual or hybrid event

    Put the URL of the zoom or whatever link you have here.

    Note: We ask that people do NOT share the video link they are assigned, but rather have others register using the Mobilize event registration link. Mobilize will send emails out to registrants with a unique link for attendees to use. When the attendee clicks that unique link within 30 minutes of the event start time, they'll be marked as having attended the event.

    If a virtual or hybrid event

  10. 10. Add the capacity

    If there is a capacity, add it here. Once Mobilize registers this many people, it will close out registration and not let more people register.

    Add the capacity

  11. 11. Add multiple shifts

    You can use these buttons to add multiple shifts/days/times. You can either have it repeat weekly for a month, or manually add custom days and times.

    Add multiple shifts

  12. 12. Add a phone number for attendees to reach out with questions

    This will not be publicly listed, but rather emailed to registrants in case they have questions.

    Add a phone number for attendees to reach out with questions

  13. 13. Add additional, private information here

    Here you'll want to add private information that is only visible in the confirmation email. Add private information like a gate code, or just put things like parking instructions or reminders of things to bring.

    Add additional, private information here

  14. 14. Select your language

    By default, the system will send out correspondences in English, but you can create Spanish registration forms with Spanish communications as well. Only select Spanish if the entire webpage should be in Spanish (buttons and everything). If you are doing an event with multiple languages, you can put the translations below the English text in the description boxes.

    Select your language

  15. 15. Check this ONLY if the event meets ADA standards

    Check this ONLY if the event meets ADA standards

  16. 16. Add accessibility features

    check all that may apply so your guests can have a better understanding of the accessibility of the event

    Add accessibility features

  17. 17. Add additional accessibility details as needed

    Add additional accessibility details as needed

  18. 18. Group Chat (beta)

    Keep this off (as pictured)

    Group Chat (beta)

  19. 19. Add a cohost

    Add the name and email of anyone else you may want to cohost this event. All cohosts will be able to see and manage the attendees, including accessing their emails, sending out private correspondences, and editing the event. Only include co-hosts that are vetted and you trust.

    Add a cohost

  20. 20. Add your personal information

    Add your name and email as the last step of this form, before hitting "Host this event"

    Add your personal information

  21. 21. Almost done!

    Once you submit this form, you'll receive an email asking you to confirm your email (note: you might have to do this every event).

    Then someone at Audubon will review your request to host an event and either reach out with questions or approve the event.

    Once approved, you'll receive an email with the link to start registering people.

    Hope you have a great event!

    Almost done!